Privacy policy

I hereby give my consent that Saarland University may use my personal data or the personal data of my child:

•     general personal data of the child: Name, address, date of birth and school class at the time of the holiday care;
•     Contact data of the person registering: name, e-mail address, telephone number;
•     Contact details of the person(s) with custody: Name and telephone number;
•     General personal data of persons authorised to collect: Name;
•     Identification numbers (UdS members only): Personal or matriculation number;
•     health data: Allergies, intolerances, measles vaccination status;

for the purpose of registration and participation of my child in the FUNKT holiday care, for the administration, implementation and accounting of the same as well as anonymously for statistical purposes, for quality assurance and for the preparation of project reports.

My consent also includes the transfer of the aforementioned data to the cooperation partner Lumbricus UmweltEdutainment, who is entrusted with the implementation of the FUNKT holiday care.

I am aware that this declaration of consent is voluntary and that I can refuse it or revoke it at any time with future effect by notifying the Family Office of Saarland University of my revocation against the processing of my personal data in writing to P.O. Box 15 11 50, 66041 Saarbrücken, Germany or by e-mail to familie@uni-saarland.de. I am aware that the lawfulness of the processing is not affected by this until the revocation.

The offer is dependent on the collection, processing and use of the aforementioned data. Refusal or revocation of consent would preclude the use of the care offer.

I hereby give my consent for any photos and film footage taken of my child in the course of the FUNKT holiday care to be processed and used free of charge for the purposes of public relations and documentation of the work of Saarland University and its cooperation partners. My consent includes, in particular, the publication and dissemination in print products and making them publicly available on the Internet and all online media.

I am aware that photos and film recordings can be accessed worldwide when published on the internet or in social networks. Further use or alteration by third parties cannot be ruled out. Saarland University cannot guarantee the complete deletion of published photos and film footage on the internet. Saarland University cannot be held liable for the type and form of use by third parties, such as the downloading of photos and film footage and their subsequent use and modification.

I am aware that this consent is voluntary and that I can refuse it or revoke it at any time with effect for the future by notifying the Saarland University Family Office in writing at Postfach 15 11 50, 66041 Saarbrücken or by e-mail to familie(at)uni-saarland.de of my revocation against the use of photos and film recordings. In the event of revocation, corresponding photos and film recordings may no longer be used or passed on for the above-mentioned purposes in the future and are to be deleted immediately from the corresponding internet offers within the sphere of influence of Saarland University. In the case of photos in which several people are depicted, the consent is irrevocable - unless the interests of the person depicted in the non-publication outweigh those of Saarland University in the publication. I am aware that the revocation does not apply to disclosures already made and the resulting publications, but only to future disclosures. Insofar as consent is not revoked, it is valid for an unlimited period of time. No disadvantages will arise from refusal of consent or its revocation.

Dear parents and guardians,

The protection of your personal data and that of your child is important to us, which is why we would like to inform you here about the purpose for which Saarland University collects, processes and uses your data. You can also find out what rights you have with regard to your personal data or that of your child.

1. office responsible for data processing

The responsible party in terms of the DSGVO and other national data protection laws of the member states as well as other data protection regulations is Saarland University, represented by the University President, Campus, 66123 Saarbrücken. The contact details of the person responsible for data protection are: Meerwiesertalweg 15, 66123 Saarbrücken, Tel.: 0681 302-2813, e-mail: datenschutz(at)uni-saarland.de.

2 Data categories, purpose of data collection and legal basis

We collect, process and use your personal data or that of your child for the purposes and on the basis of the legal basis stated below:

•  We collect, process and use your data or that of your child in connection with the service provision of our holiday care FUNKT in order to enable the proper planning, organisation, implementation and billing of the holiday care. The information is required to enable registrations and bookings for the holiday care, to plan the occupancy of the individual care weeks, to answer enquiries, to send information on the specific holiday programme, to invoice services provided and to take into account any pecuniary advantage in the determination of social security contributions and the wage tax calculation in the wage/salary statement in accordance with the legal requirements. This includes general personal data of the child to be cared for, general personal and contact data of the legal guardians and other contact persons, as well as the personnel or matriculation number for members of Saarland University. The legal basis is your consent in accordance with Art. 6 Para. 1a DSGVO.

• If health data is processed, this is also done for the above-mentioned purposes. This is data regarding your child's allergies, medication and food intolerances as well as vaccination status. The legal basis is your consent in accordance with Art. 9 Para. 2 DSGVO regarding the measles vaccination status in conjunction with § 20 Para. 9 IfSG.

• Your or your child's data will also be used anonymously for statistical purposes, for quality assurance and for the preparation of project reports. The legal basis for this is your consent in accordance with Art. 6 Para. 1a DSGVO.

• Photos and film recordings are taken exclusively to support public relations work and to document the work of Saarland University and its cooperation partners. The processing of photos and film recordings is based on the express consent of the person's legal guardian or the person concerned; the legal basis is Art. 6 para. 1a DSGVO. The publication of selected image files in (print) publications of Saarland University and on its homepage/social media profiles or similar is necessary for the public relations work of Saarland University. The legal basis for this is our legitimate interest in accordance with Art. 6 Para. 1f DSGVO.

3. data recipients

Within the scope of the above-mentioned purposes, it may be necessary to pass on your or your child's data to internal and external recipients. Your or your child's personal data will be passed on to:

•  A limited number of employees of Saarland University who are entrusted with tasks to fulfil the above-mentioned purposes.

•  Cooperation partners within the framework of holiday care; cooperation partners are all organisers of the care offers as well as their employees.

•  Photos may be passed on to the regional press for reporting purposes, provided you have given your prior consent to the transfer of data.

•  In the event that medical care is required, the necessary data will be passed on to doctors, hospitals or other medical care personnel. This is for the protection and safety of your child.

•  There are no plans to transfer your or your child's personal data to a third country or an international organisation.

4. duration of the storage

Your personal data will be processed for the duration of the fulfilment of the above-mentioned purposes. After the purpose has been fulfilled, the aforementioned data will be deleted, if possible by the system; otherwise the personal reference will be removed by anonymisation and access to your data will be blocked. Legal, contractual or statutory retention periods may prevent the deletion or blocking of data.

•  Your data or your child's data which have an impact on accounting must be stored for ten years.

•  Photographs and film recordings made for the purposes of public relations at Saarland University will be stored for an indefinite period of time subject to revocation of the consent of the legal guardian or the person concerned. In the event of consent being withdrawn, the personal data will be deleted or removed from the website in a timely manner. In the case of printed media (reports, leaflets, brochures), the printed material still in stock from the old edition will be completely used up. In the case of group photos, the individual person is pixelated or the photo is removed. Unless consent is revoked, it is valid for an unlimited period of time.

5. rights of the data subjects

According to the provisions of the GDPR, you are entitled to various rights:

•     Right to information about the stored data (Art. 15 DSGVO);

•     Right to correction or deletion of stored data (Art. 16, 17 DSGVO);

•     Right to restriction of processing (Art. 18 DSGVO);

•     Right to data portability under Art. 20 DSGVO;

•     Right to object (Art. 21 DSGVO);

•     Right to lodge a complaint with the supervisory authority (Art. 77 DSGVO). The supervisory authority responsible for Saarland University is the

Unabhängige Datenschutzzentrum Saarland,
die Landesbeauftragte für Datenschutz und Informationsfreiheit,
Fritz-Dobisch-Straße 12, 66111 Saarbrücken,
0681 94781-0; poststelle(at)datenschutz.saarland.de

• Right to revoke the declaration of consent under data protection law. You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.